Party & Event Planner (Excel & Google Sheets)

Know what to buy, how much, and when to start cooking. For Thanksgiving, Christmas, a BBQ, a birthday or a casual get-together with friends.

Pick your event type and hosting style (buffet, plated, family-style or grazing) from dropdowns and the planner adapts: suggested menu, countdown tasks, event length and how much people tend to eat.

• Amounts for your guests: portions for adults and kids, with drinks counted only for guests who drink alcohol
• Automatic shopping list grouped by aisle, with estimated costs
• Cook-backwards Day-Of schedule: tells you when to start each dish so everything is ready at serve time
• Plated dinner tools: course timing, main-course choices and table seating
• Countdown checklist from invitations to thank-you notes
• Budget with planned vs. actual spending and cost per guest
• Optional guest list with RSVPs, dietary notes and who is bringing what
• Metric or Imperial (kg/L or lb/oz)
• Fully editable Portion Guide of about 50 dishes and drinks, with your own prices
• AI-ready: an optional AI Helper tab with a ready-made event summary and prompts for the AI you already use. Guest names and dietary details are not included in the summary.
• English and French (Québec) versions included. Version française incluse.

One event per file: save a copy for each gathering. Works in Microsoft Excel and Google Sheets. Instant digital download (.xlsx), with both the English and French files. Example data included, replace it with your own.

Amounts are planning guidelines, not guarantees. This planner is for organizing and learning and is not medical, nutrition, food-safety or financial advice.